1. Introduction

Below, we provide information about the processing of personal data when using

• our website www.imaxxam.de
• our social media profiles.

Personal data is any data that can be related to a specific natural person, e.g., their name or IP address.

1.1. Contact details

The controller pursuant to Art. 4 (7) of the EU General Data Protection Regulation (GDPR) is IMAXXAM Asset Management GmbH, Hungener Straße 6, 60389 Frankfurt am Main, Germany, email: info@imaxxam.de. We are legally represented by Markus Dokter and Christoph Geißler.

Our data protection officer can be contacted via heyData GmbH, Schützenstraße 5, 10117 Berlin, Germany, www.heydata.eu, email: datenschutz@heydata.eu.

1.2. Scope of data processing, processing purposes, and legal bases

The scope of data processing, processing purposes, and legal bases are explained in detail below. The following are generally considered to be the legal basis for data processing:

• 6 (1) (a) GDPR serves as our legal basis for processing operations for which we obtain consent.
• 6 (1) (b) GDPR is the legal basis if the processing of personal data is necessary for the performance of a contract, e.g. if a website visitor purchases a product from us or we perform a service for them. This legal basis also applies to processing that is necessary for pre-contractual measures, such as inquiries about our products or services.
• Section 6 (1) sentence 1 lit. c GDPR applies if we fulfill a legal obligation by processing personal data, as may be the case in tax law, for example.
• Article 6(1)(f) GDPR serves as the legal basis if we can invoke legitimate interests for the processing of personal data, e.g. for cookies that are necessary for the technical operation of our website.

1.3. Data processing outside the EEA

Soweit wir Daten an Dienstleister oder sonstige Dritte außerhalb des EWR übermitteln, garantieren Angemessenheitsbeschlüsse der EU-Kommission nach Art. 45 Ab. 3 DSGVO die Sicherheit der Daten bei der Weitergabe, soweit diese vorhanden sind, wie dies z.B. für Großbritannien, Kanada und Israel der Fall ist.

Bei der Datenweitergabe an Dienstleister in den USA, ist Rechtsgrundlage für die Datenweitergabe ein Angemessenheitsbeschluss der EU-Kommission, wenn sich der Dienstleister zusätzlich unter dem EU US Data Privacy Framework zertifiziert hat.

In anderen Fällen (z.B. wenn kein Angemessenheitsbeschluss existiert), sind Rechtsgrundlage für die Datenweitergabe im Regelfall, also soweit wir keinen abweichenden Hinweis geben, Standardvertragsklauseln. Diese sind ein von der EU-Kommission verabschiedetes Regelwerk und Teil des Vertrags mit dem jeweiligen Dritten. Nach Art. 46 Abs. 2 lit. b DSGVO gewährleisten sie die Sicherheit der Datenweitergabe. Viele der Anbieter haben über die Standardvertragsklauseln hinausgehende vertragliche Garantien abgegeben, die die Daten über die Standardvertragsklauseln hinaus schützen. Das sind z.B. Garantien hinsichtlich der Verschlüsselung der Daten oder hinsichtlich einer Pflicht des Dritten zum Hinweis an Betroffene, wenn Strafverfolgungsorgane auf Daten zugreifen wollen.

1.4. Storage period

Unless expressly stated in this privacy policy, the data stored by us will be deleted as soon as it is no longer required for its intended purpose and there are no legal retention obligations preventing deletion. If the data is not deleted because it is required for other and legally permissible purposes, its processing will be restricted, i.e., the data will be blocked and not processed for other purposes. This applies, for example, to data that we are required to retain for commercial or tax reasons.

1.5. Rights of data subjects

Data subjects have the following rights with regard to their personal data:

• Right to information,
• Right to rectification or erasure,
• Right to restriction of processing,
• Right to object to processing,
• Right to data portability,
• Right to withdraw consent at any time.

Data subjects also have the right to lodge a complaint with a data protection supervisory authority regarding the processing of their personal data. Contact details for data protection supervisory authorities are available at https://www.bfdi.bund.de/DE/Service/Anschriften/Laender/Laender-node.html.

1.6. Obligation to provide data

Customers, interested parties, or third parties must only provide us with personal data within the scope of a business relationship or other relationship that is necessary for the establishment, implementation, and termination of the business relationship or other relationship, or that we are legally obliged to collect. Without this data, we will generally have to refuse to conclude a contract or provide a service, or we will no longer be able to perform an existing contract or other relationship.

Mandatory information is marked as such.

1.7. No automated decision-making in individual cases

We do not use fully automated decision-making in accordance with Article 22 of the GDPR to establish and conduct a business relationship or other relationship. Should we use these procedures in individual cases, we will provide separate information about this, provided that this is required by law.

1.8. Establishing contact

When you contact us, e.g. by email or telephone, we store the data you provide (e.g. names and email addresses) in order to answer your questions. The legal basis for processing is our legitimate interest (Art. 6 (1) (f) GDPR) in responding to inquiries addressed to us. We delete the data collected in this context once storage is no longer necessary, or restrict processing if there are legal retention obligations.

1.9. Customer surveys

From time to time, we conduct customer surveys to get to know our customers and their wishes better. In doing so, we collect the data requested in each case. It is in our legitimate interest to get to know our customers and their wishes better, so that the legal basis for the associated data processing is Art. 6 (1) (f) GDPR. We delete the data once the results of the surveys have been evaluated.

2. Data processing on our website

2.1. Hinweis für Websitebesucher aus Deutschland

Unsere Website speichert Informationen in der Endeinrichtung von Websitebesuchern (z.B. Cookies) oder greift auf Informationen zu, die bereits in der Endeinrichtung gespeichert sind (z.B. IP-Adressen). Welche Informationen dies im Einzelnen sind, ist den folgenden Abschnitten zu entnehmen.

Diese Speicherung und dieser Zugriff erfolgt auf Grundlage der folgenden Bestimmungen:

• Soweit diese Speicherung oder dieser Zugriff unbedingt erforderlich ist, damit wir dem von Websitebesuchern ausdrücklich gewünschten Dienst unserer Website zur Verfügung stellen (z.B. zur Durchführung eines vom Websitebesucher genutzten Chatbot oder zur Sicherstellung der IT-Sicherheit unserer Website), erfolgt sie auf Grundlage von § 25 Abs. 2 Nr. 2 des Telekommunikation-Digitale-Dienste-Datenschutz-Gesetzes (TDDDG).
• Im Übrigen erfolgt diese Speicherung oder dieser Zugriff auf Grundlage der Einwilligung der Websitebesucher (§ 25 Abs. 1 TDDDG).

Die nachgelagerte Datenverarbeitung erfolgt nach Maßgabe der folgenden Abschnitte und auf Grundlage der Vorschriften der DSGVO.

2.2. Informatorische Nutzung der Website

When using the website for informational purposes, i.e. when visitors to the site do not send us any information separately, we collect the personal data that the browser transmits to our server in order to ensure the stability and security of our website. This is in our legitimate interest, so the legal basis is Art. 6 (1) (f) GDPR.

This data is:

• IP address
• Date and time of the request
• Time zone difference from Greenwich Mean Time (GMT)
• Content of the request (specific page)
• Access status/HTTP status code
• amount of data transferred in each case
• Website from which the request originates
• browser
• Operating system and its interface
• Language and version of the browser software.

This data is also stored in log files. It is deleted when it is no longer necessary to store it, at the latest after 14 days.

2.3. Webhosting und Bereitstellung der Website

Unsere Website hostet Strato. Anbieter ist STRATO AG, Pascalstraße 10, 10587 Berlin. Der Anbieter verarbeitet dabei die über die Website übermittelten personenbezogenen Daten, z.B. Inhalts-, Nutzungs-, Meta-/Kommunikationsdaten oder Kontaktdaten, in der EU. Weitere Informationen finden sich in der Datenschutzerklärung des Anbieters unter https://www.strato.de/datenschutz/.

It is in our legitimate interest to provide a website, so that the legal basis for the data processing described is Art. 6 para. 1 sentence 1 lit. f GDPR.

2.4. Job advertisements

Wir veröffentlichen Stellenanzeigen auf unserer Website, auf mit der Website verbundenen Seiten oder auf Websites von Dritten.
Die Verarbeitung der im Rahmen der Bewerbung angegebenen Daten erfolgt zur Durchführung des Bewerbungsverfahrens. Soweit diese für unsere Entscheidung, ein Beschäftigungsverhältnis zu begründen, erforderlich sind, ist Rechtsgrundlage Art. 88 Abs. 1 DSGVO i. V. m. § 26 Abs. 1 BDSG. Die zur Durchführung des Bewerbungsverfahrens erforderlichen Daten haben wir entsprechend gekennzeichnet oder weisen auf sie hin. Wenn Bewerber diese Daten nicht angeben, können wir die Bewerbung nicht bearbeiten.
Weitere Daten sind freiwillig und nicht für eine Bewerbung erforderlich. Falls Bewerber weitere Angaben machen, ist Grundlage ihre Einwilligung (Art. 6 Abs. 1 S. 1 lit. a DSGVO).

We ask applicants to refrain from including information about political opinions, religious beliefs, and similar sensitive data in their resumes and cover letters. This information is not required for an application. If applicants nevertheless provide such information, we cannot prevent it from being processed as part of the processing of the resume or cover letter. Its processing is then also based on the consent of the applicants (Art. 9 (2) (a) GDPR).

Finally, we process applicants' data for further application procedures if they have given us their consent to do so. In this case, the legal basis is Art. 6 (1) (a) GDPR.

We pass on applicants' data to the relevant employees in the Human Resources department, to our processors in the area of recruiting, and to other employees involved in the application process.

If we enter into an employment relationship with the applicant following the application process, we will only delete the data after the employment relationship has ended. Otherwise, we will delete the data no later than six months after rejecting an applicant.

If applicants have given us their consent to use their data for further application procedures, we will only delete their data one year after receiving the application.

2.5. Data processing for the conclusion and execution of rental agreements

We process the following personal data in connection with the conclusion and execution of rental agreements:

• Salutation
• First and last name
• address
• date of birth
• email addresses
• phone numbers
• occupation
• Passport or ID card number
• Number of persons living in the household
• Income status or pension certificates
• Consumer insolvency proceedings opened and not yet concluded
• account details
• Amount of rent and operating costs
• Data on payment receipt
• Consumption data and operating costs in accordance with BetrKV and HeizKV
• Correspondence during the tenancy.
• Data on previous criminal offenses in connection with a police clearance certificate

The data is transmitted to us by the tenant themselves. The legal basis for processing is Art. 6 (1) (b) GDPR, as the processing of this data is necessary for the performance of the rental agreement.

Insofar as consent is obtained for the processing of the above-mentioned or other personal data, the legal basis for the processing is consent pursuant to Art. 6 (1) (a) GDPR.

2.6. Third-party providers

2.6.1. Weglot

Wir setzen Weglot für Übersetzungen ein. Der Anbieter ist Weglot, 138, rue Pierre Joigneaux in BOIS-COLOMBES (92270), Frankreich. Der Anbieter verarbeitet Meta-/Kommunikationsdaten (z.B. Geräte-Informationen, IP-Adressen) in der EU.

The legal basis for processing is Art. 6 (1) (a) GDPR. Processing is based on consent. Data subjects may revoke their consent at any time by contacting us, for example, using the contact details provided in our privacy policy. Revocation does not affect the lawfulness of processing prior to revocation.

Die Daten werden gelöscht, wenn der Zweck ihrer Erhebung entfallen ist und keine Aufbewahrungspflicht entgegensteht. Weitere Informationen sind in der Datenschutzerklärung des Anbieters unter https://weglot.com/de/privacy/ abrufbar.

2.6.2. heyData

Wir haben ein Datenschutz-Siegel auf unserer Website eingebunden. Der Anbieter ist heyData GmbH, Schützenstraße 5, 10117 Berlin, Deutschland. Der Anbieter verarbeitet Meta-/Kommunikationsdaten (z.B. IP-Adressen) in der EU.

Die Rechtsgrundlage der Verarbeitung ist Art. 6 Abs. 1 S. 1 lit. f DSGVO. Wir haben ein berechtigtes Interesse, Website-Besuchern eine Bestätigung über unsere Datenschutz-Compliance zur Verfügung zu stellen. Gleichzeitig hat der Anbieter ein berechtigtes Interesse daran, sicherzustellen, dass nur Kunden mit bestehenden Verträgen seine Siegel nutzen, weshalb eine bloße Bildkopie des Zertifikats keine gangbare Alternative zur Bestätigung darstellt.

Die Daten werden nach der Erhebung maskiert, damit kein Personenbezug mehr besteht. Weitere Informationen sind in der Datenschutzerklärung des Anbieters unter https://heydata.eu/datenschutzerklaerung abrufbar.

3. Data processing on social media platforms

We are represented on social media networks in order to present our organization and our services there. The operators of these networks regularly process their users' data for advertising purposes. Among other things, they create user profiles based on their online behavior, which are used, for example, to display advertising on the network pages and elsewhere on the Internet that corresponds to the interests of the users. To this end, the operators of the networks store information about user behavior in cookies on the users' computers. It cannot be ruled out that the operators may combine this information with other data. Further information and instructions on how users can object to processing by the website operators can be found in the privacy policies of the respective operators listed below. It is also possible that the operators or their servers are located in non-EU countries, meaning that they process data there. This may pose risks for users, e.g. because it makes it more difficult to enforce their rights or because government agencies may access the data.

When users of the networks contact us via our profiles, we process the data provided to us in order to respond to their inquiries. This is in our legitimate interest, so the legal basis is Art. 6 (1) (f) GDPR.

3.1. LinkedIn

We maintain a profile on LinkedIn. The operator is LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland. The privacy policy is available here: https://https://www.linkedin.com/legal/privacy-policy?_l=de_DE. You can object to data processing via the ad settings: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out.

3.2. Xing

Wir unterhalten ein Profil auf Xing. Betreiber ist New Work SE, Dammtorstraße 29-32, 20354 Hamburg. Die Datenschutzerklärung ist hier abrufbar: https://privacy.xing.com/de/datenschutzerklaerung.

4. Changes to this privacy policy

We reserve the right to change this privacy policy with future effect. The latest version is always available here.

5. Questions and comments

If you have any questions or comments regarding this privacy policy, please do not hesitate to contact us using the contact details provided above.